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2014 Oley Conference Exhibitor Information

(Exhibitor Packet PDF Format)

Quick Links

 

When and Where Is It?

June 23–27, 2014
Renaissance Orlando at SeaWorld
Orlando, Florida

https://resweb.passkey.com/go/TheOleyFoundation
For reservations: (800) 266-9432, or (407) 351-5555

The rate of $135/night for single/double is open through June 2 and available for three days pre and post conference. Note: to secure this rate, use the customized link, or call and mention you are with the Oley Foundation Annual Meeting. Book early, we’ve sold out two years in a row.

 

What Is the Oley Conference?

Designed to help patients on home tube and IV feeding (homePEN consumers) learn more about their therapy, Oley Conferences offer consumers, clinicians, and you an opportunity to learn and network with one another. 500+ people attended last year.

Formal, interactive sessions are complemented by dozens of small group discussions on topics ranging from coping skills to advances in disease treatments.

 

Why Should I Be There?

It’s the ONLY conference where you can:

  • promote your products/services directly to patients (end users)

  • get feedback from experienced patients, clinicians

  • return to work with new ideas and enthusiasm.

It pays to be a Partner!

  • complimentary exhibit and advertising space

  • advanced selection of exhibit location

  • enhanced recognition online and at the annual meeting

Wow! We’ve Grown 150%

We’ve had a serious surge in attendance the last two years—providing you access to hundreds of more attendees! To make sure you have plenty of time to interact with them, we’ve extended the exhibit hours. The cost of refreshments, entertainment, etc. also reflect this expansion. Your support makes all the difference!

 

What Times Should I Set Aside?

Exhibitors should plan to work/attend the following events:

  • Welcome/Awards Ceremony: June 23, 7:00 to 9:00 p.m.

  • Exhibit Setup: June 23, noon to 10:00 p.m., June 24, 7:00 am to 7:45 am

  • Mandatory Exhibitor Meeting: June 24, 7:45 to 8:00 a.m.

  • Corporate Awards Ceremony: June 24, 11:45 a.m.

  • Exhibit Hall Open: June 24 & 25, 8:00 am to 9:00 am, and noon to 2:00 p.m.

  • Raffle Drawing (in exhibit hall): June 25, 1:30 p.m.

  • Silent Auction Table: June 24, 7:30 to 9:00 p.m.

 

Learn More and Network

You are encouraged to join us for educational sessions and social events to learn more about the end users of your products and services. Other opportunities to showcase your company efforts include: underwriting activities, advertising in the program, and making the conference more affordable for patients/families (see application). Exhibitors will be highlighted in the conference program; sponsors of activities will be showcased in the program, in Oley’s bimonthly newsletter, on the Web, and with promotion on-site.

Space is limited and we’ve sold out two years in a row — so REGISTER EARLY!

 

Registration

The Exhibitor’s Application, company description and logo should be mailed with your check (and any advertisements) to the Oley Foundation by May 16, 2014 for inclusion in the Conference Program. Applications received later than this date will be accommodated as possible. Registrants are responsible for their own hotel and transportation arrangements.

Registration confirmations will be mailed, and will include set up times, shipping information, etc. Deadline for cancellations with refund is May 23, 2014.

For More Information
Call: (518) 262-5079 or (800) 776-OLEY
Fax: (518) 262-5528
E-mail:
dahlr@mail.amc.edu - exhibits, sponsorships
bishopj@mail.amc.edu - program, events


Exhibitor Guidelines

Below are important guidelines for all industry representatives, developed by members of industry to ensure that Oley gatherings are free from sales pressures and that company participation is kept on a level playing field:

1. Companies are to display and promote their products and services only in designated exhibit areas or as a pre-approved part of specific conference sponsorships. It is not appropriate to market your products or services during a focus group, educational session, or social event.

2. Companies are prohibited from planning, sponsoring, underwriting, or paying for any non-Oley activity that involves consumers—unless all consumers involved in the activity are currently receiving the company’s products and/or services—and it does not conflict with official Oley conference programs/events.

3. All companies are prohibited from:

  • Conducting sales transactions in the Exhibit Hall;

  • Dispensing cash payment to attendees for visiting their exhibits, or for any other purpose;

  • Including literature promoting products/services in Oley registration packets or on Oley literature tables without prior approval and payment;

  • Conducting recruitment interviews, or setting up “special services” for Oley attendees;

  • Contacting conference attendees on-site or after the conference unless the attendee has initiated it, or has given permission via a survey or raffle.

  • Conducting market research in any location other than a reserved exhibit booth or official Oley focus group.

Using images, testimonials, etc. from Oley staff, trustees, regional coordinator volunteers, or any of their family members, as part of the company exhibit or to promote company products or services.

4. Exhibiting companies may, with prior approval of the Foundation, have raffles at their booth. Drawings will be coordinated by Oley and held on June 25 in the Exhibit Hall at approximately 1:30 p.m. Details are available at www.oley.org.

5. All company staff and family members (≥13 y.o.) must have “exhibitor” clearly marked on their badge, attend the mandatory exhibitor meeting, and sign an agreement to abide by these exhibitor guidelines.

Companies that violate these guidelines create a difficult situation for consumers, and ultimately, it’s the Oley Foundation that suffers. We are grateful for your cooperation.

 

2014 Oley Conference Program Advertising

The Oley Foundation’s 29th Annual Consumer/Clinician Conference program will be distributed to approximately 500 home nutrition support patients, home care providers, and health care professionals attending the conference in Orlando, Florida, and countless visitors at www.oley.org.

1. Ad Rates & Specifications

Ad Size  Actual Dimensions   Cost
Full page 7.75” (w) x 10” (h) $1,000
Half page (premium) 7.75” (w) x 4.75” (h)  $500
Quarter page (deluxe) 3.625” (w) x 4.75” (h) $300

Advertisers should submit black & white, camera-ready, high resolution PDF files by May 16, 2014. We do not offer “bleeds” and all area within the quoted dimensions is “live.” Please review the policies and procedures.

2. Submit Your Materials and Payment by May 16, 2014.

Complete the Exhibitor Application

Alternatively, you may e-mail your artwork to dahlr@mail.amc.edu, and send your contact information (see below) and payment to:

            The Oley Foundation
            Annual Conference Advertising
            43 New Scotland Ave., MC-28
            Albany Medical Center
            Albany, NY 12208

Advertising Contact
Name of Company __________________________________________
Contact Person _____________________________________________
Telephone ( ________ ) _________ - _____________
E-mail ________________________ @ __________________________

3. Questions?
For more information contact Roslyn Dahl at (800) 776-OLEY; dahlr@mail.amc.edu.

 

Ad Approval Policies

The Oley Foundation reserves the right to evaluate all statements and images in advertisements, and to reject any advertisement that in the sole judgment of its editorial advisors does not to conform to the Oley Foundation’s policies or mission. The Oley Foundation retains full editorial control over all advertisements that appear in its Conference Program. You will be notified if the Oley Foundation advisors find the copy and/or images unacceptable for publication in the Conference Program.

 

Advertising Guidelines

1. Advertisements that mention or criticize a competing company or a competing company’s products are unacceptable.
2.
Advertisements cannot contain photographs of, or testimonials from, Oley trustees, staff, regional coordinators or their family members.
3.
Advertisements should not contain statements that are misleading, exaggerated, subject to misinterpretation, or contrary to accepted, scientific findings.
4
. Statements of properties, performance or beneficial results of products should be such that they can be verified by adequate data published in scientific literature.
5.
Support documentation verifying claims must be submitted to the editor upon request before an advertisement will be accepted for publication.
6.
The Oley Foundation retains control over positioning of all advertisements in the Conference Program.
7
.
The Oley Foundation will not accept, or refund payment for, cancellations made after the deadline date.
8. Advertiser assumes liability for all content of advertisements.

 

Marketing Opportunities

Sponsors are recognized with on-site promotion, in the conference program, in our bimonthly newsletter, and on our Web site. Sponsorships are offered to the previous year’s benefactor first (when applicable), and otherwise on a first come, first served basis. Watch your e-mail for additional opportunities!

 

  • ______                       Airport Shuttle NEW! &TBD
  • BioScrip                             Badge Holders $3,500
  • Join Walgreens                 Breakfast, Lunch, Reception Refreshments $9,000–$13,000 
  • Nutrishare                         Child Care $4,000/day
  • Coram CVS                       Conference Program $2,000 (must commit by May 16)
  •   _______                  Electronics Charging Center NEW! $3,500
  • Nutrishare                         Elevator Wrap $5,000
  • Coram CVS                   Emergency Medical Support (In-kind)
  • __________                       Exhibit Hall Score Card $200/company listing
  • __________                       Golf Tournament Click here for details
  • Coram CVS                       Hotel Room Key Cards $3,500 (1-color ink)
  • ThriveRx                           Hydration Station $5,000
  • ________                 In Loving Memory Service $1,500
  •  Abbott Nutrition              Jammin Jammies $4,000 (party for Oley kids/siblings)
  • ________                 Massage Welcome $3,000
  • Fresenius Kabi             Picnic Gathering Price TBD
  • Nutrishare                   Registration Bags $7,000
  • ________                 Registration Bag Inserts $1,500 
  • Short Bowel Syndrome Foundation  Registration Brochure $2,000 (must commit by March 20) 
  • ________                 Room Subsidies for Consumers NEW! $TBD 
  • ________                 Silent Auction Vacation Package $3,000
  • ________                 T-shirt, Commemorative $5,000
  • ________                 T-shirt Logo Walkathon $500  Click here for details (E-mail vector graphic or high res eps file,by May 16, 2014, to dahlr@mail.amc.edu.)
  • NPS Pharma                Videotaping of Conference $9,000/day
  • Join Walgreens             Youth Afternoon Activity $3,000/day     

Educational Sponsorship

  • _________   Keynote Speaker, Session Leader $3,000           

  • Join Nestle     Tube Feeding Workshop Sponsorship $5,000, Co-sponsorship $2,500 

Above & Beyond

  • Join NPS    Support Patient Travel to the Conference $500/family

  • ______    Donate Silent Auction Items

Market Research

  • ____ Market Research/Focus Group, starting at $3,000 (for details, cost call 518-262-5079)


 Oley Conference Booth Raffle – Attract Traffic to Your Booth!

The Oley booth raffle works like this:

1. You supply and display the item, something to put names on (it can be a raffle ticket, or slips of paper) and a collection bowl at your booth.

2. You collect the names of people in the bowl when they visit your booth.

3. Towards the end of the second exhibit day, (at around 2:00 p.m. on, July 1) Oley staff will announce the drawing time. You will bring your item, and bowl with collected names to the podium (along with other participating companies.)

4. An Oley volunteer will draw the winning ticket from your bowl, and you present the prize to the winner. If you want your bowl of collected names back, you should take it at this time. Then it is the next company's turn.

5. Additional tips:

You may raffle off more than one item if you wish.

Popular past raffle items: iPod, iPad, GPS, jewelry, toys, gift cards.

Medical supplies, company products, and related items are not appropriate raffle items.

To arrange to have a raffle at your booth, please contact Roslyn Dahl at dahlr@mail.amc.edu / (800) 776-OLEY.

Who’s Participating This Year:

AlexaCare; Applied Medical Technology, Inc.; A.S.P.E.N.; Baxter Healthcare; B Braun Medical Inc.; BioScrip; Boston Scientific; Care-a-line; Cook Medical; Coram CVS/specialty infusion services; Corpark MedSystems; Dietitians in Nutrition Support, Academy of Nutrition and Dietetics; Functional Formularies; Fresenius Kabi USA; GEDSA; Gus Gear; Halyard Health; Home Solutions Infusion; Medtronic; MitoAction; Nestlé Health Science; Nutrishare, Inc.; Nutrishare Canada; Option Care; Real Food Blends; SBS Cure; SBS Foundation; Shire; ThriveRx; Xeridiem Medical Devices

Past Exhibitors Have Included:

3M Health Care; Abbott Nutrition; Adept Ltd.; Applied Medical Technology; Alcavis HDC; Ambient Healthcare; AstraZeneca; Bard Access Systems; Baxter Healthcare; BD Medical Systems; BioScrip, Inc.; Boston Children's Hospital;Boston Scientific; Brooks Health Care, Inc.; Byram Healthcare; Calmoseptine, Inc.; CareAline Products, LLC; CeraProducts; Clarian Transplant; Continental Health Care; Convatec; Coram Specialty Infusion Services; Corpak Medsystems; Covidien; CuraScript Infusion Pharmacy; EMD Serono; Emmaus Medical; Fairview Home Infusion; Functional Formularies; Halyard Health; Health Care Solutions; Heartland IV Care; Home Solutions Infusion Therapy; Hormel Healthlabs; Hospira; ICU Medical; Indiana University Health Transplant; Invacare Infusion Systems; Ivera Medical Corp.; LifeCare Solutions; Mealtime Notions; Medical Specialties Distributor; MOOG Medical Device Group; Nations Healthcare; The Nebraska Medical Center; Nestlé Healthcare Nutrition; Newby-Coombs, LLC; Norfolk Medical; NPS Pharma; Nutricia North America;Nutrishare, Inc.; Padi-Lock LLC; Pediatric Home Service; PromptCare Companies; Real Food Blends; Shield Health Care; Sigma-Tau Pharmaceuticals; ThriveRx; Viasys; Walgreens Infusion Services; Xeridiem

more Calendar

5/6/2017
Oley Regional Conference

This website is an educational resource. It is not intended to provide medical advice or recommend a course of treatment. You should discuss all issues, ideas, suggestions, etc. with your clinician prior to use. Clinicians in a relevant field have reviewed the medical information; however, the Oley Foundation does not guarantee the accuracy of the information presented, and is not liable if information is incorrect or incomplete. If you have questions please contact Oley staff.

 

Updated in 2015 with a generous grant from Shire, Inc. 

 

This website was updated in 2015 with a generous grant from Shire, Inc. This website is an educational resource. It is not intended to provide medical advice or recommend a course of treatment. You should discuss all issues, ideas, suggestions, etc. with your clinician prior to use. Clinicians in a relevant field have reviewed the medical information; however, the Oley Foundation does not guarantee the accuracy of the information presented, and is not liable if information is incorrect or incomplete. If you have questions please contact Oley staff.
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